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FloWords

Using Enhancement Prompts

Prompts tell the AI how to process your transcribed text. Use built-in prompts for common tasks or create custom ones for your specific needs.

Built-in Prompts

Section titled “Built-in Prompts”

FloWords includes several ready-to-use prompts:

Clean Up

Fix grammar, spelling, and punctuation while preserving your message.

Professional

Transform into formal, business-appropriate language.

Casual

Make text friendly and conversational.

Email

Format as a properly structured email.

List

Convert into bullet points or numbered list.

Summary

Condense into key points and takeaways.

Selecting a Prompt

Section titled “Selecting a Prompt”
  1. Open Settings > Enhancement
  2. Find Enhancement Prompt section
  3. Click dropdown to see available prompts
  4. Select your desired prompt
  5. Close Settings

Prompt Examples

Section titled “Prompt Examples”

Clean Up

Section titled “Clean Up”

Input:

so basically i wanted to tell you that the meeting is gonna be postponed because john cant make it and also we need to find a new time thats works for everyone

Output:

So basically, I wanted to tell you that the meeting is going to be postponed because John can’t make it. Also, we need to find a new time that works for everyone.

Professional

Section titled “Professional”

Input:

hey can you look at this report when you get a chance i think there might be some issues with the numbers

Output:

Hello,

When you have a moment, could you please review this report? I believe there may be some discrepancies with the figures that require your attention.

Thank you for your time.

Email

Section titled “Email”

Input:

write to sarah about the project deadline ask if we can push it back a week because we need more time for testing

Output:

Subject: Project Deadline Extension Request

Hi Sarah,

I hope this email finds you well. I wanted to discuss the upcoming project deadline with you.

Would it be possible to extend the deadline by one week? We need additional time for thorough testing to ensure the quality of our deliverables.

Please let me know if this adjustment would work for the team’s schedule.

Best regards

List

Section titled “List”

Input:

we need to buy milk eggs bread cheese some fruit like apples and bananas and also get laundry detergent

Output:

Shopping List:

  • Milk
  • Eggs
  • Bread
  • Cheese
  • Fruit
    • Apples
    • Bananas
  • Laundry detergent

Summary

Section titled “Summary”

Input:

[Long meeting transcript about product features, timelines, and responsibilities]

Output:

Meeting Summary:

Key Decisions:

  • Launch date set for Q2
  • Feature A prioritized over Feature B
  • Additional developer resources approved

Action Items:

  • Sarah: Finalize design specs by Friday
  • John: Set up staging environment
  • Team: Daily standups at 10 AM

Creating Custom Prompts

Section titled “Creating Custom Prompts”

Build prompts tailored to your specific needs.

Basic Structure

Section titled “Basic Structure”
  1. Go to Settings > Enhancement
  2. Click Manage Prompts
  3. Click Add New Prompt
  4. Enter a name for your prompt
  5. Write the prompt instructions
  6. Save and test

Writing Effective Prompts

Section titled “Writing Effective Prompts”

Good prompt structure:

You are a helpful assistant. Your task is to [specific task].


Guidelines:
- [Rule 1]
- [Rule 2]
- [Rule 3]


Output format:
[Describe expected output]


Important:
- Preserve the original meaning
- [Any additional requirements]

Example Custom Prompts

Section titled “Example Custom Prompts”
You are a technical writer. Transform the input into clear technical documentation.


Guidelines:
- Use precise, unambiguous language
- Include code formatting where appropriate
- Organize with headings and lists
- Define technical terms


Preserve all technical details from the original.

Prompt Variables

Section titled “Prompt Variables”

Use variables in prompts for dynamic behavior:

VariableDescription
{input}The transcribed text
{language}Transcription language
{timestamp}Current date/time
{context}Screen/clipboard context

Example with Variables

Section titled “Example with Variables”
The current date is {timestamp}.


Transform the following transcription into a formatted journal entry:


{input}


Add appropriate date formatting and section headers.

Managing Prompts

Section titled “Managing Prompts”

Organizing Your Prompts

Section titled “Organizing Your Prompts”
  • Group related prompts together
  • Use clear, descriptive names
  • Archive prompts you don’t use
  • Keep favorites easily accessible

Import/Export

Section titled “Import/Export”

Share prompts between devices or with others:

  1. Go to Settings > Enhancement > Manage Prompts
  2. Select prompts to export
  3. Click Export to save as file
  4. On another device, use Import

Prompt Tips

Section titled “Prompt Tips”

Prompt Selection by Context

Section titled “Prompt Selection by Context”

Application-Specific Prompts

Section titled “Application-Specific Prompts”

Different applications may benefit from different prompts:

ApplicationSuggested Prompt
Mail.appEmail
SlackCasual
VS CodeCode Review
NotesClean Up
WordProfessional

Quick Switching Workflow

Section titled “Quick Switching Workflow”
  1. Set up favorite prompts as shortcuts
  2. Start recording as usual
  3. Before or during, switch prompt if needed
  4. Enhanced text uses selected prompt

Troubleshooting

Section titled “Troubleshooting”

Enhancement Not Working

Section titled “Enhancement Not Working”
  • Verify AI provider is configured
  • Check prompt is selected
  • Test provider connection
  • Review error messages

Results Not as Expected

Section titled “Results Not as Expected”
  • Review prompt wording
  • Be more specific in instructions
  • Add examples to prompt
  • Try different provider/model

Too Slow

Section titled “Too Slow”
  • Use a faster model
  • Shorten your prompt
  • Reduce context information
  • Check network connection

Inconsistent Results

Section titled “Inconsistent Results”
  • Add more constraints to prompt
  • Specify output format explicitly
  • Use temperature settings if available
  • Test multiple times

Next Steps

Section titled “Next Steps”